Labels wizard, step 3

Specify how you want to sort the labels on your printed sheets.

You can group labels by more than one field. For example, you might group address labels by state, and in each state, by city.

To select fields for grouping,

Select the fields by which you want to group labels. Select individual fields to move to or from the Selected Field lists by double-clicking or using the arrow buttons. (Double-arrow buttons move all fields.)

To rearrange the order of fields in the Selected Fields list, drag them up or down.
Select a sort order for each field added to the Selected Fields list.
When you are satisfied with the fields, their order in the Selected Fields list, and each field’s sort order, click Next.

Dialog box options

Available fields

The Available Fields list shows those fields on which you can group labels. (You cannot group on BLOB fields, such as graphic or memo fields.)

You don’t have to group your labels on any field, if you don’t want to. In that case, labels will be printed in the same order as the source table. Also, you can use a field for grouping labels without including that field’s information in the label.

Select the fields that you want to use and move them to the Selected Fields list by double-clicking or using the arrow buttons.

Selected fields

The list of fields you are selecting to appear in the labels. To remove a field from the list, double-click it or use the arrow buttons.

Field sort direction

For each field, choose a sort direction. To do this, highlight the field, and then click a radio button:

Ascending 1, 2, 3... and a, b, c....and so on

Descending 3, 2, 1 and z, y, x... and so on

Arrows

Click the > arrow to add the selected field in the Available Fields list to the bottom of the list of fields in the Selected Fields list.. Click the >> arrow to move all the available fields to the Selected Fields list.

Click the < arrow to remove the selected field from the Selected Fields list to the bottom of the Available Fields list Click the << arrow to remove all the selected fields from the Selected Fields list to the bottom of the Available Fields list.